Processing of (personal) data by the entity in charge of the online application process

INFORMATION ON THE COMPILATION AND PROCESSING OF PERSONAL DATA PURSUANT TO THE REQUIREMENT OF TRANSPARENCY IN ACCORDANCE WITH SECTION 12 et. seqq. GENERAL DATA PROTECTION REGULATION
SPECIFICATION OF PURPOSE
ROTOP Pharmaka GmbH compiles and processes personal data for the purpose of entering into business relationships and the performance of contracts. Affected are all data categories relevant for the performance of pre-contractual and contractual obligations. Personal data shall only be disclosed to third parties if this is necessary for the performance of the business objective. The disclosure of personal data to third parties in third countries with an uncertain data-protection level (generally countries outside the European Union), which have no part in the business objective shall not take place or shall only take place with the consent of the data subject.
The compilation, processing and use of personal data shall be conducted to the extent that is legally permissible pursuant to Section 5 and 6 GDPR. If personal data are collected from the data subject, the data subject shall be entitled to the right of transparent information pursuant to Section 12 et. seqq. GDPR and in accordance with Section 32 FDPA. In general, only this information is processed and used that is necessary for the performance of tasks by the company and is directly connected to the purpose of the processing. In this case, the special conditions for the compilation, processing and use of the particular categories of personal data pursuant to Section 9 GDPR and Sections 22 et. seqq. shall be taken into account. The compilation and processing of sensitive data pursuant to the GDPR shall only be permitted within the scope of the principle of reservation of authorization or upon presentation of legal grounds.
THE RIGHTS OF DATA SUBJECTS
Pursuant to Sections 15 et. seqq. GDPR, data subjects shall be entitled to the disclosure, correction, erasure, limitation and objection against the compilation and processing of their personal data.
Pursuant to Section 13 Sub-section 2 Point c GDPR, data subjects shall further have the right to withdraw their consent regarding the future compilation and processing of personal data if the data processing is based on Section 6 Sub-section 1 a or Section 9 Sub-section 2 a GDPR. The legitimacy of the data processing done based on the consent given until its withdrawal shall remain unaffected.
However, a withdrawal of consent as well as the non-provision of the required data usually leads to the purpose, for which the data were or would have to be collected, being impossible to achieve. In order to exercise these rights, the written form is required. For this purpose, please contact us via email at
datenschutz@rotop-pharmaka.de.
ERASURE OF PERSONAL DATA
Personal data shall be erased once the purpose for their storage ceases to exist and no legal norm (e.g. statutory retention period) requires the data to be kept. The stipulations of Section 17 GDPR in conjunction with Section 35 FDPA shall apply. Insofar as the erasure for statutory and/or contractual reasons, or for reasons related to commercial and/or tax law is impossible, the data subject may be granted a limitation for the processing of personal data upon his/her request. In order to exercise this right, the written form is required.
THE DATA SUBJECT’S RIGHT TO DATA PORTABILITY
The company shall ensure the rights to data portability pursuant to Section 20 GDPR. Any data subject shall have the right to receive a copy of his/her personal data in a common, machine-readable data format.
CONTROLLER WITHIN THE MEANING OF GDPR AND FDPA
ROTOP Pharmaka GmbH
Bautzner Landstraße 400, 01328 Dresden
DATA PROTECTION SUPERVISOR OF THE COMPANY
Steve Vetter, Vetter Consulting
Oschatzer Str. 46 | 01127 Dresden, Germany
RIGHT TO FILE A COMPLAINT
All data subjects shall have the right of complaint with the state’s supervisory authority pursuant to Section 77 GDPR. You may contact the State Data Protection Commissioner via email: saechsdsb@slt.sachsen.de.
GDPR = General Data Protection Regulation
FDPA = Federal Data Protection Act

Processing of (personal) data by the operator of the recruitment website

General information

This recruitment website is operated by Personio SE & Co. KG, which offers a human resource and candidate management software solution (https://www.personio.com/legal-notice/). Data transmitted as part of your application will be transferred using TLS encryption and stored in a database. The sole controller of this data within the meaning of article 24 of the GDPR is the enterprise carrying out this online application process. Personio’s role is limited to operating the software and this recruitment website and, in this context, being a processor under article 28 of the GDPR. In this case, the processing by Personio is based on an agreement for the processing of orders between the controller and Personio. In addition, Personio SE & Co. KG processes further data, some of which may be personal data, to provide its services, in particular for operating this recruitment website. We will refer to this in more detail below.

The controller

The controller under data protection law is:
Personio SE & Co. KG
Seidlstraße 3
80335 München
Tel.: +49 (89) 1250 1004
Entry in the commercial register
Commercial register entry number: HRA 115934
Registration Court: Amtsgericht München
Data Protection Officer contact: privacy@personio.com

Access logs (“server logs”)

Each access to this recruitment website automatically causes general protocol data, so-called server logs, to be collected. As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. Without this data, it would, in some cases, be technically impossible to deliver or display the contents of the software. In addition, processing this data is absolutely necessary under security aspects, in particular for access, input, transfer, and storage control. Furthermore, this anonymous information can be used for statistical purposes and for optimizing services and technology. In addition, the log files can be checked and analyzed retrospectively when unlawful use of the software is suspected. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. Generally, data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp of the access to the software is collected. The scope of this log process does not exceed the common log scope of any other site on the web. These access logs are stored for a period of up to 7 days. There is no right to object to this.

Error logs

So-called error logs are generated for the purpose of identifying and fixing bugs. This is absolutely necessary to ensure we can react as quickly as possible to possible problems with displaying and implementing content (legitimate interest). As a rule, this data is a pseudonym and thus does not allow for inferences about the identity of an individual. The legal basis for this is §25 subsection 2 Sentence 2 TDDDG. When an error message occurs, general data such as the domain name of the website, the web browser and web-browser version, the operating system, the IP address, as well as the timestamp upon occurrence of the respective error message and/or specification is collected. These error logs are stored for a period of up to 7 days. There is no right to object to this.

Use of cookies

So-called cookies are used on parts of this recruitment website. They are small text files which are stored on the device with which you access this recruitment website. As a general rule, cookies serve the purpose of ensuring secure access to a website (“absolutely necessary”), implementing certain functionalities such as standard-language settings (“functional”), improving the user experience or the performance of the website (“performance”), or placing targeted advertisements (“marketing”). On this recruitment website, we generally use only cookies that are absolutely necessary, functional or performance-related, in particular for implementing certain default settings such as language, for identifying the job advertising channel, or for analyzing the performance of a job advert via which a user accessed this recruitment website. The use of cookies is absolutely necessary for providing our services and thus for the performance of the contract (article 6 (1) b) of the GDPR). Period of storage: up to 1 month or until the end of the browser session Right to object: You can determine via your browser settings whether you allow or object to the use of cookies. Please note that deactivating cookies may result in limited or completely blocked functionalities of this recruitment website.

Rights of data subjects

If Personio SE & Co. KG as the controller processes personal data, you as the data subject have certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), depending on the legal basis and the purpose of the processing, in particular the right of access (article 15 of the GDPR) and the rights to rectification (article 16 of the GDPR), erasure (article 17 of the GDPR), restriction of processing (article 18 of the GDPR), and data portability (article 20 of the GDPR), as well as the right to object (article 21 of the GDPR). If the personal data is processed with your consent, you have the right to withdraw this consent under article 7 III of the GDPR. To assert your rights as a data subject in relation to the data processed for the purpose of operating this recruitment website, please refer to Personio SE & Co. KG’s Data Protection Officer (see item B).

Concluding provisions

Personio reserves the right to adjust this data privacy statement at any point in time to ensure that it is in line with the current legal requirements at all times, or in order to accommodate changes in the services offered, for example when new services are introduced. In this case, the new data privacy statement applies to any later visit of this recruitment website or any later job application.